Category Archives: Project Management Software

guest blogger, Project Management Software, Risk Management, Technology

The Top Five Benefits Of Risk Management Software

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Managing risk is a vital part of any business operation today, just as it has always been, since merchants opened their first businesses untold years ago. Nowadays, though, business owners and managers have many more powerful tools at their fingertips to help manage risks, whether they are a small business or a multinational corporation. There are many benefits that these modern tools provide, some of which will be explained in the list below. First, it’s important to discuss what risk management is, and what tools we use to accomplish this today.

What is Risk Management?

There are many ways of going about risk management, but in general, we can define it as a process that ensures the achievement of objectives, reduces the likelihood of any negative consequences of the actions taken to achieve those objectives, decreases the risks involved with the processes of achieving those objectives and increases the likelihood of a beneficial end result. Basically, the risk management process makes good things happen while preventing bad things from happening. This could mean many different things to different businesses, though. Something that one business views as a negative result could in fact be a positive result for another business in a different industry. The specific objectives of a risk management system may change, but the general idea remains the same – managing risks to help assure the least negative impact of any action taken by the business.

How Do Businesses Manage Risk Today?

Most businesses turn to software in this day and age, which has made it much easier to manage risks for businesses of all sizes and in all industries. A software program can be used to manage risks, report risks and decrease risks – all with minimal effort once the system is securely in place. This can mean a safer environment for employees when the system is used to manage workplace accidents, injuries, spills and other internal hazards. For a company that works with harmful substances, it can mean a safer environment for people in the community with reduced likelihood for harmful emissions, meltdowns, leakages and other dangers. It can also mean a reduced possibility of inefficiency. A good software system can help boost profits, employee morale and customer satisfaction, all while reducing expenses, excess waste and dangers of all sorts.

What are the Top Benefits of Risk Management?

If implemented and maintained effectively, a risk management software program can provide countless benefits, some of which should already be clear. These are arguably the top five benefits of this type of program:

  1. Reduces the likelihood of unexpected, negative surprises
  2. Allows companies to take advantage of new opportunities more quickly
  3. Helps ensure effective business planning and strategy
  4. Supports ongoing improvements to the company
  5. Makes better use of the company’s resources

Many people find that after they learn a bit more about risk management and the tools that are available to modern businesses, they feel it is a good time to think about implementing such software systems within their companies.

Craig is a risk analyst for a large corporation. He uses this type of invaluable software in his everyday work, and hopes his recommendations help other professionals mitigate risk in their corporate operations.

Project Management, Project Management Software, Technology

10 Sharepoint Tips to Help Make Your Project Successful

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SharePoint is an excellent tool for site creation, enterprise collaboration, project management, and portal publishing. It is probably one of the best framework for group activity applications out there. Microsoft has put a lot of thought and effort into making sure that businesses have all the tools they need to put projects together without restricting them to a narrow tool specific focus, allowing for infinite possibilities.
This is great for allowing teams to tailor project scope and design to their own specific needs, but it also creates a need for tighter control on the developer and user ends so that projects do not take on a life of its own due to the framework’s open ended nature. Using these ten tips for making your SharePoint project a success may save you time, money, and hassle in the long run.
sharepoint infographic

 

 

 

1. Engage Stubborn Customers
Understanding difficult clients and meeting their needs puts customer service above and beyond the norm. This will usually be noticed, and rewarded.

 

 

 

 

 

 

2. Assign A Project Owner
Give the power to control the projects overall trajectory over to someone who is capable and authorized to make decisions at all levels of your project organization.
3. Provide Proactive Training
Let’s be honest, hardly anyone reads the manual anyway. Getting in there and letting people know how to use offered products and services is a must. The alternative is that they won’t.

 

 

4. Don’t Let IT Run SharePoint
If the SharePoint collaboration system is not being designed for developers, why turn over the creation of your project to the IT department?

 

 

5. I dub Thee … Sir SharePoint … Er Uh I Mean Framework Project
Give the project a name that befits it. Don’t use the word SharePoint.

 

 

6. No end in sight
Make sure that the project is future proof by allowing for an open ended time line. You should always be improving and building upon your success, or the project will soon slip behind or even become obsolete.

 

 

 

7. Go With The Flow
SharePoint projects are made for real users. Save all information they provide and measure everything. Making sure you have this ability from the beginning will allow teams to take the project in the ever changing direction it needs to.

 

 

8. Manage Expectations
Letting management get the idea that it will cost nothing and be ready tomorrow is not realistic and won’t work. They probably want this, but it is very important that projects gauge delivery and cost information so that realistic expectations are the norm, not the exception.

 

 

 

9. Project Steering Group
Project managers are a must to guide broad project progress, but they are not the end all in direction planning. Getting other users who are integral to project success can provide insights on several levels and lend ideas that one person can not.

 

 

 

10. Don’t overdose on rules
Simplicity is the glue that makes project collaboration hold together.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rules are important, but an overabundance of restrictions kill creativity and progress.

Making sure that your SharePoint project brings the right information and participants together in a comfortable and productive environment can be a tough task. Hopefully these 10 tips from Evokeit.com may help make the process a lot easier.

Via – EvokeIT

guest blogger, Project Management, Project Management Communications, Project Management Software, project teams

The Best Business Apps To Show Your Boss

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As businesses become more and more tech-savvy, many are choosing to distribute iPhones as their default company phone. The iPhone’s wide variety of business apps can help streamline your company while increase productivity at the same time. If you want your company to use technology to gain an edge, here are 5 apps to show your boss that will make his (and your) job easier.

Dropbox

Sharing files among your colleagues can be quite the pain. Many businesses don’t have a standard system in place for transferring files, and many rely on email attachments which can get clunky. Dropbox allows you to created shared folders on your work iPhone and computer, and sync them with each other seamlessly. To share a file, simply place it in the share folder, and it will appear on your coworker’s devices instantly.

Evernote

Evernote is the premier note taking app for iOS, thanks to its simple design and numerous features. Rich text notes can be created, edited, and shared all from your iPhone, and can be accessed from any device with a web browser. Evernote’s notes also support photos, which sync just as quick as text notes.

Scanner Pro

Scanners are the butt of many jokes in an office, thanks to their propensity to malfunction exactly when you need them the most. Ditch the bulky scanner and grab Scanner Pro to streamline the entire process. The app uses your phones camera to scan documents, which can they be emailed with the touch of a button.

stack-of-iphones

Basecamp

Basecamp is the the most comprehensive project management tool for businesses of any size. The program allows your to share files, conversations, projects, and more through a simple user interface. Best of all, it can be entirely operated from the mobile application, allowing users to be productive on the move.

DoubleDutch

Planning large-scale corporate events can often be rather frustrating thanks to the hundreds of factors that go into planning a large conference. Between the attendees, presenters, and planners, numerous people need to stay informed of the event’s schedule. Enter DoubleDutch, an application that gathers all the information you need and allows attendees access everything from their smartphones. The application displays a mobile agenda that can be updated in real time, so guests always know exactly where they need to be. They can even create custom agendas in a few simple steps, or connect with other guests based on their interests/career. DoubleDutch also allows you to create custom polls and survey to collect information from your guests, so you can know exactly what they thought of this year’s speaker.

Tripit

Business traveling always seems to be more hassle than it should be. Between planning the flight, renting a car, and reserving a hotel, the process can get quite complicated. Enter Tripit, which simplifies the entire process. Simply forwarding your travel confirmation emails to a Tripit email account automatically creates your itinerary for you. It can then be shared among users, so all your coworkers know when and where you are heading.

As time passes, more and more business rely on strictly digital methods for managing their information, and the above apps build a solid foundation for running a well oiled and tech savvy company. Remember to try out any apps that seem interesting, and find what works best for you and your business.

Adrian King is a business consultant with a passion for technology. When he is not found working or spending time with his children, Adrian spends much of his spare time reading http://www.marketingtechblog.com/.

guest blogger, Project Management Software

Advantages and Disadvantages of using a Free Project Management Software

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Projects are a sequence of some planned activities which an organization undertakes for the attainment of some specific objectives. Accomplishment of a project will likely result in monetary, commercial, intellectual, organizational, social or other gains for the organization.

A project has to be researched and planned about before execution. In online project management important aspects like the team members, budgetary allocation, starting date, closing date, tasks, activities, responsibilities and duties have to be properly defined and documented. The sponsors, consumers and other stakeholders have to be determined and effective communication has to be maintained with them. Every minor detail which is going to play a significant part in a project’s execution is given due attention.PM Software

A project manager is appointed as the head of a project who is going to track, control and oversee the operations involved in a project. He is responsible for the conduct of the project and has to play an active role in coordinating and organizing men, resources and other processes involved in a project.

A project manager has to arrange meetings, read emails, inform members, review progress reports, meet and brief the sponsors and communicate with the customers. Managing these tasks manually can be cumbersome and can result in some serious flaws in communication and operations of a project.

Online Project Management Software are the tools of assistance which help a project manager in performing his duties diligently and with more control.  Project Management Softwares can perform a variety of tasks like documentation, communication, arranging tasks lists, sending email notifications, arrange to-dos and highlight milestones with the help of some useful features contained in them such as Calendars, Dashboards, Gantt charts, etc.

These Project Management Softwares are extremely useful tools in managing projects, but organizations have to shell out a huge sum of money for using them.

Providers of such software spend million of dollars in their research and try to recover the costs by offering them at a huge price.

Only the organizations which are financially well off can afford these.

The organizations which are new and are in not so good financial health cannot go for them due to their high price. But their projects are also too complex and in need of such highly priced software. But where is the solution.

Free Project Management Softwares have been specifically designed for these kind of organizations.

All they have to do is to visit the site of a free project management software provider, download it and install in their organizations and use them.

But these free software have their own share of problems and limitations.

A free project management software might be providing some very basic features which may not serve an organization well enough or they might be full of bugs which can put additional financial burden on the organization.

But at the same time, there are some very useful and unique free project management software which have some very useful features which cannot be matched by even paid software.

Another disadvantage of using these free software is that there is no provider support available when needed. An organization might come across situations when it needs provider support, especially when it faces some technical problems or if it needs to enhance the functionality of a free software. In these cases, there is no help available from the provider’s side. **This can result in a major problem at times when an organization has spent a considerable amount of time in using this and cannot shift to other software at a short notice.

Organizations can also switch to a free software on a trial basis. If an organization is thinking about using project management software for the first time, it is a nice idea to start with free software. Once they get the experience in using them, they can switch to paid software for better productivity in the long run.

It is a great practice to read a lot of reviews about the free software to choose any free software. By reading other users experience, you can make up your mind about choosing a particular software and how it can be of benefit to your organization.

Now the question arises why a company which is pumping million of dollars in research for inventing a new project management software is offering it free.

This might be a marketing strategy to popularize it. When a lot of organizations start using it, the providers can come up with a new and paid offer.

An organization wanting to go for a project management software has to analyze and study which software it should opt for paid or free. Only a truthful analysis can be a better guide for an organization in choosing the project management software that can prove productive for its working.

 

Sharon is a business manager of a ProofHub.com, a web based project management software that provides features like discussions, time tracking, file sharing, inbuilt browser chat and more. Her interest includes blogging, traveling and exploring new places.