Category Archives: PMO

CV Tips, PMO, PMO Coaching, PMO CV, Project management CV

Coaching and Mentoring – PMO CV Tips

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Next in the series of PMO CV tips I would like to talk about coaching and mentoring – arguably one of the most valuable roles a PMO can play within an organisation. Of course there are varying levels of coaching that can take place, depending on how the business is structured. Those who do not have a dedicated project management team that assign business heads to manage projects. Those growing in-house PM teams and the well established PM functions that may need some steering in the right direction. It is always worthwhile noting down a few details about what you are doing in your role regardless of whether you intend to move on or stay put for the meantime – this way, when you are ready to tackle the job of updating your CV you will have some notes to work from.

team coaching

 

  • Think about the skill-sets of those you are working with, their seniority within the business and how many you are supporting.
  • What is it you are educating them in – planning, risk, change, benefits management, reporting etc.
  • If you have those new to PM, are you teaching them how to manage a project? Working through scoping to close and lessons learned or on specific areas.
  • You may have implemented new frameworks and be training top down.
  • Have you been running workshops? Have you put together the presentations, workbooks and handouts?
  • Are you writing training materials?

 

These are just a few areas to get you thinking, once you have made some notes you will be in a position to write some good bullet points for your work experience and you may also draw out an interesting case for a key achievement.

PMOs have evolved over the years and generation of the P3O® method has certainly pushed forward the promotion of the PMO working as a consultancy for the project team, as such the roles have become far more progressive therefore it is important to include this detail within your CV to really showcase your abilities.

CV Tips, CV Writing, PMO, PMO CV, PMO Passion

Getting the passion across on your CV – PMO CV Tips

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We are all different and view our careers in a variety of ways; however one theme I have seen with a lot PMO professionals is passion. They really do enjoy going into organisations and making their mark, whether it be picking up the reins of a PMO, setting up a PMO or putting together programme strategies. The passion comes from seeing their work really making a difference to the business and of course, working with people. So when it comes to a CV, how can you really demonstrate this passion?

 

  • The first point would be to think about some of your favourite examples of when you have added value, by listing some cases you will no doubt identify some themes.
  • Bunch the instances into categories and think about what you enjoyed most about the experiences.
  • Start to draft short statements which run through a basic overview, actions you took and results / benefits achieved.
  • Now some examples may well be worth highlighting – these can be placed in the key achievements section, make sure you drive home the bits you are proud of and are demonstrated in your bullet points.
  • Other pieces of work which are notable but may be better placed under the specific roles, I would suggest reducing the content down in this instance but you can still ensure you are getting the message across about your enjoyment of your work.

PMO passion

I have read many a PMO CV and some are fantastic, some are OK, others are not doing the candidate justice. On discussion I often find that there is a real passion and warmth around the work being done but the CV reads rather flat, when I point this out I am met with agreement. It often takes an independent evaluation of the CV to really highlight where improvements can be made, I always actively encourage people to ask for feedback from anyone they can as there will always be something brought to your attention.

 

I remember a few years ago I attended one of the APM PMOSIG events and took part in a group session talking through what is important for a successful PMO, lots of great suggestions were thrown into the hat but did tend to be along the lines of process, people, buy-in etc and not one of the PMO professionals had considered passion until I pointed it out. The winner of the most important element for a successful PMO ended up being “passion”.

Now job applications tend to be faceless with the process being “submit your CV for review” – you are not given the opportunity put across your personality or passion in person, so make sure you do it in your CV. PMO roles are very competitive (especially the well paid ones), you could be up against dozens of really strong candidates, what actually makes you think your CV will be picked over someone else??

CV Tips, CV Writing, PMO, PMO CV, PMO Process, Project planning

Planning the Planning on your PMO CV – PMO CV Tips

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Carrying on with the PMO CV tips series, today we will look at Planning. Planning is one of the key areas to success with every element of project management and the PMO pays a large part in ensuring plans are in place and fit for purpose. There are many areas of planning you may be involved in and it is important that you are addressing this core competency on your CV. I have come across many PMO roles which take a different slant to the amount of input  required to programmes of work – some PMOs write the project plans for the project managers whereas others coach PMs to write them and of course the is cross programme planning to take into consideration also.

Planning

Portfolio planning is a strong area within PMOs and again it comes down to who is putting these together, monitoring and updating them. Think about all aspects of your input into planning and write a list, once you have a strong list, you need to then think about how you should convey this information on the CV. For example you may be able to box together certain elements of the planning into 2 or 3 core areas, if one area is around coaching and advising PMs on putting together plans then talk through what you actually do to achieve this. In larger organisations with big teams you may find that running workshops is an effective approach. Talk through how you put together the workshop materials and run the events – are you performing presentations or taking a more collaborative approach? Are your PMs actually business heads who have been asked to manage projects, so they are subject matter experts but haven’t formally managed projects. Or are you implementing a new project management structure to the business and working with experienced PMs? What are the templates you are introducing to the team? Are they based on any specific models and what software are you using? By pulling together these pieces of information and placing in a concise bullet point within your role remit, you will be greatly enhancing your CV and making it much easier for recruiters and hiring managers to really understand what your input is into this core area which is almost certainly always asked for in a job description.

CV Tips, CV Writing, PMO, PMO CV, PMO Process

PMO CV ideas: Process – PMO CV Tips  

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This is the next part of my PMO CV writing tips series, last week we talked about relationship building, today I want to talk about process. PMOs vary drastically from programme to programme and industry to industry – so it would be fair to say that if you have worked in a few, you have a good variety of experience; one key area to a PMO is process. Now depending on your specialism, you need to look at addressing processes from different angles – first port of call is to identify what type of PMO professional you are. If you work in permanent positions, it is likely that you either set up and manage PMOs moving forward or pick up PMOs and manage them as they stand, maybe addressing bottlenecks and tweaking processes etc. A contractor is likely to be either a fixer or a builder – as a fixer you will go into organisations and identify areas for improvement (sometimes it isn’t actually a PMO but a PM environment which requires some structure), as a builder you will go in and build a PMO in-line with strategic goals and once in place you will probably move on, handing the reigns to a permanent employee.PMO Structure A lot of PMO people that come to me are contractors who work at senior level to address core issues with PM capability within the business, they work with the PMs and business heads to identify why projects aren’t deemed successful and re-engineer processes to work with the organisation. Processes can be typical PMO tool kit things such as planning, reporting, RAID log templates but quite often, the contractors need to develop new processes for specific areas of the business. It is these processes which really showcase their effectiveness within troubled environments and add great value. When you are writing your CV, you must talk about all of these and give examples of where you have worked with the business or suppliers etc to pull together an effective way of working.

Do not assume that employers know this is “just part of the job” – talk about it and sell your skills, organisations are always looking to improve how they do things, if your specialism is identifying weak areas and driving forward solutions, tell us!